Minutes of a
committee meeting held on Wednesday 3rd September 2008
at 2pm in
St. Andrew’s Church Hall.
1 Chairman’s Opening Remarks.
The Chairman opened the meeting and welcomed those present.
Apologies were received from Mary Grice, Molly Herridge and
Eric Stainthorp.
3 Members Present
Carol Chappell Olga Hepple
Neil Cockburn Adele Timlin
Wilma Drury Margaret Scanlon
Pat Hewitt Ann Wilson
Maureen Naulls
4 Minutes of the last meeting
Having been previously circulated, the minutes were agreed amended and
signed.
5.1 Group Leaders Meeting and Social.
Replies from all the invitations have now been received and the arrangements
finalised. The committee expressed disappointment at the poor response.
5.2 Membership List. The completed list will be sent to Frank Stansfield.
5.3 Regional News. Little interest was shown in the copies on display at the general
meeting and there were no requests for receipt by e-mail. A photograph of the
presentation made to two members at the August general meeting is to be
. submitted for publication.
. 5.4 Christmas Meeting. A ticket price of £12 was agreed and the catering
arrangements finalised. Two possible entertainments were discussed and it was
decided to book Mike Reid at a fee of £70.
Proposed by Maureen Naulls. Seconded by Ann Wilson.
Arrangements to be announced at the September general meeting. Tickets to be
available at the October general meeting.
5.5 The surplus U3A screen has been sent to St.Andrews.
5.6 U3A News. The charge for home delivery has now been ascertained and will be
displayed at the next general meeting.
6.1 Treasurer’s Report
The Treasurer reported the current situation as follows:
Balance in main account £4032
Community Chest Account £2238
6.2 Review of General Finances. The review was initiated and the following matters
were discussed at length and in depth:
a) The logistics following the appointment of a new treasurer. An overlap of two
months was suggested.
b) The possibility of changing the financial end of year to the AGM date and the
payment of subscriptions to the following month, with the membership review
in September. To be further discussed at a future meeting.
c) Bank arrangements, difficulties experienced.
d) Possibility of a separate account for the social group. This is permitted by the
U3A financial guidance rules. A decision to be made following further
inquiries.
e) Expenses were reviewed and inquiries are to be made regarding the bulk
purchase of stationery supplies. To be further discussed at a future meeting.
f) The opening of an instant access, interest bearing account to maximise capital
currently held in Community Chest account. The Treasurer to inquire into the
consolidation of the two accounts.
Inquiries to be made initially at the existing bank. regarding interest bearing
accounts currently available in comparison with other banks.
Details of all the matters discussed to be finalised at a future date. The review
is on going.
7.1 Family History. To be initiated early in 2009.
7.2 Digital Photography. To be reannounced.
7.3 Spanish. First meeting on 4th September.
7.5 Wine Tasting. A good response. Arrangements to be confirmed.
7.6 German. Renate Tompkins is retiring as leader.
at the August general meeting by the failure of the electricity supply, the
Secretary has written to the hall management. No reply has yet been received.
8.2 Newsletter. It was suggested that the number printed be cut to 125-the number of
the current hall capacity-to avoid wastage. Any surplus copies to be placed on
the notices table.
In
Age Takes Centre Stage leaflets. To be made available at the general meeting.
Letter of thanks from Mary Grice and Eric Stainthorp.
Application for membership offering tuition in the use of mobile phones.
Offer of accommodation for meetings at St.Columbas Church North Shields.
North Tyneside Council “Area Future” family event in September. Details to be
displayed at the general meeting.
Public Liability Insurance notification.
Letter from Marion Appleton concerning “Meeting and Greeting”.
Out
Letter of complaint to the hall management concerning the failure of the
electricity supply at the August general meeting
Chairman Margaret Scanlon Raffle As rota
Treasurer Maureen Naulls Notice Boards Adele Timlin
Secretary Adele Timlin Molly Herridge
Visitor Host Ann Rickard Newsletter, Mr. Mrs. Chappell
Wilma Drury Groups/Notices
Social Events Olga Hepple
Printing Adele Timlin
11 AOB
Following discussion, the Chairman will reply to Marion Appleton expressing the
conclusions reached.
Concerning the problems arising at the last general meeting, it was suggested that
more members should be able to operate the new I.T.equipment A request was made for some instruction in the hall itself.
Wednesday 1st October in St.Andrews Church hall at 2 pm.
The Chairman thanked all those present for their attendance and closed the meeting at 4 15 p.m.